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Risk Management

What is Risk Management?

Risk Management is the process of identifying, analysing and responding to risks throughout your organisation or event.

The better you manage your risks the less likely you are to have a claim, but mainly it is about creating a safe environment for people to participate in your group’s activities or enjoy your event.

Two ways we can assist you to manage your group’s risks include:
 
  1.  Mitigation requires you taking action/s to eliminate or reduce the likeliness of the risk occurring.

  2. Transfer is insuring the risk through and insurer with a relevant insurance policy.

 

Examples of risk include:

Physical

Such as injuries, assets, weather, equipment, vehicles.

Financial

Such as theft, damage claims, fraud, membership fees.

 

Legal

Common Law (precedent), Federal, State, Local Government.

 

Moral

Harm of reputation of the person or the organisation.

 

Risk Management Principles

Risk Management Principles are key resources to help you identify and manage risks associated with your group’s activities, including those at events.

  • Previous records/activities.
  • Experience, local or overseas.
  • Discussions with people/members etc.
  • Survey/questionnaires.
  • Look – physical inspection of possible risks.
  • Observe activity.
  • Look at worse case scenarios.
  • Employ professionals / specialists.
  • Consult associations / organisations.
  • Carry out your own research via the internet or publications or insurers.

Identify how risks to your organisation or event can impact. Consider:

  • Health & safety of staff, members and/or volunteers.
  • Financial implications like your legal liability from injury claims.
  • Insurance premiums, assists in negotiating insurance.
  • Detriment to your reputation, publicity and/or credibility.
  • How the credibility and confidence members have in the organisation could be damaged.
  • Cost to fix or replace property and equipment.

While risks can be transferred through an insurance policy, such as General Public & Products Liability, this should not be seen as a waiver of your responsibilities regarding the safety and security of your participants, suppliers and members of the public. You still need to manage risks because you have a duty of care (a legal liability) to do so.

  • Develop a Risk Management Plan including relevant policies and procedures.
  • Ensure your members/volunteers are aware of your policies & procedures.
  • Let your members/volunteers know their roles and responsibilities.
  • Someone needs to take on the role of monitoring the risk/s.
  • Resources (physical, equipment, financial, plant, etc) available.
  • Allocate the right persons (trained people) to manage any incidents.

  • Debrief the incident, including any team feedback on your Risk Management Plan (policies & procedures).
  • Review the incident that occurred. Analyse why it occurred and how it could have been prevented.
  • Review the way your risks were managed to see if the incident could have been prevented.
  • Consider what you should change to prevent a similar incident from occurring.

  • Suppliers, performers, amusement operators, stall holders, exhibitors.
  • People who are coming to the event and require your agreement to be on site.
  • They need to have their own Liability insurance and your interest noted as Principal.

Risk Management at Events

 
As an Event Organiser, you are expected to take sensible and practical steps to protect attendees against reasonably foreseeable accident or injury.
 
This means look ahead, anticipate how people could be harmed, and then put measures in place to prevent or minimise an incident or injury from happening.
 
These are some examples of common problems and hazards cause risks at events:
  • Holes in grounds or in walkways.
  • Marquee pegs in thoroughfares.
  • Electrical leads uncovered on ground and untagged electrical equipment.
  • Overcrowding in car parks or mixing vehicle and pedestrian traffic.
  • Uneven stage floor or performance space.
  • No hand washing facilities at food handling stalls.

On-site safety at your event is vital

Our checklist can assist you in considering a range of scenarios to help identify what needs to be considered when organising an event to ensure the safety of your attendees.

Download Event Management Checklist

You might also be interested in

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Event Insurance
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Event Risk Checklist
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Event Cancellation Insurance

Any questions?

If you are organising an upcoming event and would like to know more information in relation to Risk Management or more understanding into which policy may be best for your event contact us.

Contact Us

 




Local Community Insurance Services (LCIS) is a division of JLT Risk Solutions Pty Ltd (ABN 69 009 098 864 AFS Licence No: 226827) (“JLT”) and is a business of Marsh McLennan. This insurance is issued via this website by JLT Risk Solutions Pty Ltd (ABN 69 009 098 864 AFS Licence No: 226827) (“JLT”) under an authority to bind cover on behalf of the insurer. In issuing and underwriting this insurance, JLT acts as agent of the insurer and not as your agent. 

If JLT cannot issue insurance to you as an agent of an insurer because the underwriting information you have provided means that the insurable risk falls outside of our Binding Authority, JLT can instead arrange your insurance on the open market as your agent. In this instance, JLT will be acting in a dual capacity, as an agent for the insurer in collecting the information and then as your agent in arranging the insurance. JLT will also be acting in such a dual capacity in circumstances where you have obtained multiple insurance policies through JLT, where some of those policies have been issued by JLT as agent of an insurer and others have been arranged by JLT as your agent. All insurance coverage is subject to the terms, conditions and exclusions of the applicable individual policies. JLT cannot provide any assurance that insurance can be obtained for any particular client or for any particular risk.

This website contains general information, does not take into account your individual objectives, financial situation or needs and may not suit your personal circumstances. For full details of the terms, conditions and limitations of the covers and before making any decision about whether to acquire a product, refer to the specific policy wordings and/or Product Disclosure Statements available from LCIS on request.

JLT arrange insurance and premium costs directly to not-for-profit clubs and community groups. Quotations, renewals and new business policies are not to be accessed and resold by insurance advisers or other insurance intermediaries.